Pro3 Addon – Meeting Master

Planning and organization are crucial, especially for remote meetings. To ensure smooth meetings that yield desired outcomes, presentations, documents, tasks, and decisions need to be easily accessible. At Derigo, we’ve observed that even though companies have various tools to support remote meetings, at the very least, the latest documents often reside on ‘someone’s’ personal computer.

In collaboration with our clients, we have developed a service designed to support meetings. Pro3 Meeting Master is specifically designed to manage tasks and content for various executive committees and unit meetings.

Managing meetings often involves similar challenges:

• What decisions were made in the last meeting and who is responsible for their implementation
• What is the status of the assigned tasks
• Where are the meeting agenda and minutes stored? Where are the materials related to the meeting stored
• The Pro3 Meeting Master allows you to manage all these aspects and significantly enhance meeting efficiency.

The main functionalities of the Pro3 Meeting Master add-on are as follows:

• Home Page
  • You can view past and upcoming meetings, the latest documents from meetings, and the decisions made in them.
• Meeting Workspace
  • All meetings are listed in chronological order.
• Calendar View and Yearly Calendar.
  • The yearly calendar provides a quick view of important dates.

• Meeting List
• Files
  • Each meeting’s attachments can be found under the same tab.
• Tasks
  • During meetings, decisions made can be turned into tasks, where responsibility is assigned to individuals, and they can be tracked.
  • Tracking the progress of tasks is easy.

With Pro3 Meeting Master, documents related to meetings and the decisions made in them are conveniently found in the same place, making information retrieval quick and easy. Additionally, sharing all the information among participants is effortless.

Decisions made during meetings can be turned into tasks, with responsible persons assigned to them. It’s easy to track the progress of these tasks in real-time, ensuring everyone stays informed about the status of each task.

Meeting Master can also include standardized form templates, such as agendas, memos, and minutes, making it easier to organize and document meetings efficiently.

For a Pro3 user, implementing Meeting Master is incredibly easy and fast. The features of the add-on are so user-friendly that smooth adoption can occur after just one remote meeting.

If you want to learn more, feel free to reach out:

Jussi Rantala
Projects and Services
(+358) 400 200 005
jussi.rantala@derigo.fi
Derigo Oy